Holding a conference is an exercise in sheer logistics, providing facilities for hundreds of people who need information fast, as well as continuous information links with excellent Audio Visual links throughout every presentation. Getting it wrong damages your credibility as an organizer, and when you are dealing with an enormous amount of technical equipment, the potential problems are enormous. Working with a highly reliable, experienced company who can provide all the equipment, staging and related items efficiently and continuously operate and maintain throughout the event will significantly reduce the risks.
High quality audio visual equipment is crucial to ensuring conferences work well. Attendees need to be able to hear and fully understand every word that is spoken, and clearly see all the visual presentations. The proceedings may need to be filmed so that real time streaming can take place, or that presentations can be used for training purposes in future.
Simply putting the appropriate equipment in place is not enough to ensure success. No two rooms are the same. Audio quality can vary considerably, while odd corners or simply the way the room is set up can affect visibility. This is where specialist AV staff can help. With their experience, they can test out the various equipment and ensure that everything is in full working order and that the audio visual quality is uniform throughout the room.
Bear in mind too that since conferences usually last for more than one day, the wear and tear on equipment can be considerable. Ensuring that the equipment and audio visual quality is just as good at the end of the conference as was at the beginning needs the skills of a specialist AV technician. Bulbs can blow and microphones fail to work. Having replacements immediately available avoids any delay and ensures a totally professional image for the conference.
Another question that needs to be considered is the need for the provision of translation facilities. Not every delegate present will be a native English speaker. Translation booths linked to IR wireless receivers and distribution systems may be needed to provide simultaneous translation into a variety of languages.
We have the expertise, capability and the skills to help you ensure that your conference is a total success. A dedicated project manager, bespoke packages and technical staff allow us to provide the ideal equipment, operate and maintain it in perfect condition throughout the conference.